On September 30, 2019, the Ministry of Finance issued Circular No. 68, which will take effect on November 14, 2019, giving detailed guidance on e-invoicing, concerning the implementation of Decree No. 119...
On September 30, 2019, the Ministry of Finance issued Circular No. 68, which will take effect on November 14, 2019, giving detailed guidance on e-invoicing, concerning the implementation of Decree No. 119.
Nguyen Thi Dieu Hong, Deputy Chief of Khanh Hoa Department of Taxation's Taxpayer Support & Propaganda Office says under the Circular No. 68, to register for e-invoicing, businesses are required to simply fill and submit e-invoice registration and information change form No. 01 issued under the Decree 119 to tax agencies. Just after 1 working day, tax agencies will send notification of acceptance or non-acceptance to the businesses via the portal of General Department of Taxation.
E-invoice numbering system starts from number 1 on January 1 and ends with the maximum 8-digit number 99,999,999 on December 31 annually. The invoice numbers are required to be made in a sequential invoice numbering system with the same invoice code and form code. Each invoice number is made and used once only with a maximum of 8 digits.
There are some regulations on how to rectify errors in e-invoices as follows. If a mistake is made in the buyer’s name and address, but other information is correct, the seller should inform the buyer and send a notice form 04 in the appendix issued as the attachment of the Decree No. 119 to tax authorities (the e-invoice will not be required to be re-issued).
If the tax code, invoice amount, tax rate, tax amount or description of goods is incorrect, the seller and buyers will need to prepare a document specifying the errors; the seller needs to issue a new e-invoice as a substitute with the note saying: "substitute for the invoice number, code and date" with a digital signature and send to the seller.
If the e-invoice with errors has been sent to tax authorities, the seller need to send a notice form 04 in the appendix issued as the attachment of the Decree No. 119 and send the new e-invoice to the tax authorities as stimulated as above pursuant to the Article 16, Circular No. 68.
If the tax agency finds an error in the e-invoice, it will send a notice form No. 05 issued as the attachment of the Decree 119 to the seller. Within 2 days from the notice date, the seller will need to send a notice of e-invoice deletion in the form No. 04 issued as the attachment of the Decree 119, make and re-send a new e-invoice to the buyer and the tax authorities.
Kim Thao
Translated by N.T
